SETTING UP A MEETING
USING HOST CONTROLS
CONCLUDING THE MEETING

Setting up a Meeting

For connecting with families or outside experts using Google Meet, you will want to create the meeting in advance and share the link with meeting participants. (People with non-Perry Township accounts cannot join a Meet by entering a nickname the way that students can.)

Go to meet.google.com
Click the blue "New Meeting" button

Screenshot of Meet home page with New meeting button circled

Choose an option:

Screenshot of Meet homepage with set up options circled

- Create a meeting for later
  - This will provide you with a meeting link that you can share with your guests via email or ParentSquare. Make sure that you save the meeting code to enter it when you are ready to start your meeting.

Screenshot of joining info

- Schedule in Google Calendar
  - This will create an event in Google Calendar for both you and your meeting guest(s). Simply include their email address under "Guests" when creating the meeting. Please note that when choosing this option, invited guests will enter the meeting as soon as they type in the code - you cannot make them wait for you to admit them.

Screenshot of calendar with join link and guests list circled.

USING HOST CONTROLS
CONCLUDING THE MEETING

Using Host Controls

Host Controls can be utilized to manage what participants are able to do during a meeting including sharing their screens, using the chat, and enabling their microphone and camera. When holding a meeting with adults, the Host Controls can be utilized to manage entrance to the meeting for individual guests.

To enable Host Controls, click the icon in the lower right that looks like a padlock.

Make sure the slider for Host management is turned on (blue).

Then scroll down the page to the Meeting Access section.

In this section, turning on "Host must join before anyone else" will prevent guests from joining the Meet before you are there and turning on "Restricted" will require participants who are using the meeting code or an email/ParentSquare link to ask to join the meeting.

These settings will save for the next time you use that Google Meet meeting room, so you can set them well in advance of your meeting.

NOTE: Restricted mode does not apply to people who were invited to your meeting with a Google Calendar event. If you want to have a single Google Meet room and have different guests come in and out, you will want to send them the meeting link, not a calendar invitation.

SETTING UP A MEETING

CONCLUDING THE MEETING

Concluding the Meeting

After you have finished your meeting, you will want to complete a couple of simple steps to "conclude" it. Concluding your meetings prevents younger students from coming across our Meet codes and using old meetings for unsupervised communication.

Click the red button that looks like an old-school telephone receiver to end the call.

Select "End the call for everyone"

SETTING UP A MEETING

USING HOST CONTROLS